Home Page: Meeting Minutes
|
May 11, 2010 May 11th, 2010 Village Board Meeting
MINUTES
Village of Poplar Board Meeting
May 11th, 2010
The Board Meeting was called to order by President Robert Bergsten at 7:08 p.m.
In attendance were Robert Bergsten, Doug Stanley, Jerald Swanson,
Ken Clausen, Keith Peltier and Terri Nelson
Absent:
Treasurer Erikka Bergsten
Clerk Lori Plummer
PLEDGE OF ALLEGIANCE
SPEAKERS: Jay Johnson regarding parking problems at the Graves apartments. After some discussion Doug Stanley made a motion to eliminate parking on the south side of Village Road and the north side of Memorial Drive. The motion was seconded by Terri Nelson. Motion Carried. Dennis will order some signs and Lori will send a letter to the Graves.
Clyde Hursh has requested putting up a pole barn. Ken Clausen made a motion to approve Clyde’s request. The motion was seconded by Doug Stanley.
Dennis Dolsen – Dennis would like the village to consider purchasing a new dump truck. Dennis also has a line on a steamer and a welder. Discussion regarding the village equipment ensued. Doug Stanley made a motion to put a bid on the steamer for $750.00. The motion was seconded by Jerald Swanson. Motion carried. Dennis explained to the board all the work the dump truck needs. Dennis has been looking for a dump truck with a plow, wing and sander – a complete unit. The board told Dennis to keep looking and let them know what he comes up with.
Mark Liebaert – gave a county report
REPORTS:
Financial Report: General Village Account see treasurer’s report
Money Market Account see treasurer’s report
Clerk’s Report – Douglas County is wondering if the village is interested in the election results being transmitted to the county via modem instead of the clerk rushing the results into the county on the eve of the elections. This would release pressure on the election workers and the clerk. The equipment would not need to be returned until the next day. The board said yes they do have an interest. The assessor will be having open book from 2 to 4 on June 8th. I need to have 4 board members here for the Board of Review from 4 to 6. Bob Bergsten, Doug Stanley and Ken Clausen volunteered. I will need one more board member.
OLD BUSINESS:
Approval of Minutes: A motion was made by Ken Clausen to accept the minutes.
The motion was seconded by Jerald Swanson. Motion Carried.
Approval to pay Bills: A motion was made by Doug Stanley to pay the bills, the
motion was seconded by Ken Clausen. Motion Carried.
OTHER OLD BUSINESS:
NEW BUSINESS:
Appointment of Trustee – Ken Clausen nominated Kent Schroeder. The nomination
was not seconded. Terri Nelson made a motion to nominate Karen Nevin. Keith
Peltier seconded the nomination for Karen. Motion carried. Ken Clausen opposed the
nomination for Karen Nevin.
Job Descriptions – All village employees need to have job descriptions. The board members will make lists of what they think each employee needs to be responsible for. Each village employee should write down what they are currently doing in their position.
Rename Baseball Field – Terri Nelson would like to know when the village is going to rename the baseball field in Tiger Nelson’s memory. Dennis will measure the sign at the other baseball field and Terri will ask if Michelle Swanson will paint the sign.
Playground behind the Village Hall – Terri Nelson would like to know why the playground equipment could not be set up behind the village hall. The board explained that there are too many rules and regulations involved to set up a playground. The board would like to see the equipment sold.
Baseball Fields - The baseball fields are in need of a load of lime. The board said to go ahead and order the lime.
Dump Days – Clean up days are set for May 15th from 8:00 am to 3:00 pm. Need Workers. The board decided on 3 dumpsters for the garbage and Hayward Scrap Metal for appliances. Liberty Tires will be picking up the tires.
Sewer Project Update – Doug Stanley has a paper that has all the bills for the sewer project so far. The school district owes $23,892.05 as of today’s date. The school has no way to pay this bill unless the Village of Poplar takes out the loan for $332,500.00 for 15 years at 5.25% interest. The loan payments will be $32,577.40 beginning on March 15, 2011.
Discussion ensued regarding the schools position. The school board was invited to tonight’s meeting to assure the village that they will pay the loan when it is due. No school board member showed up at tonight’s meeting. The village does not have a signed contract with the school board for repayment terms for the loan. The village should a request a copy of the schools budget to see if they have budgeted the loan into their annual budget for the next year. The village board should go to the schools board meeting and demand some answers from them. The meeting is the second Monday of each month. After some negative community input, Douglas Stanley read a preamble and resolutions to the board from the Board of Commissioners of Public Lands who will be giving the Village the loan to cover the schools part of the sewer project.
Douglas Stanley made a motion to take out the loan from State Trust Fund Loan and adopt the preamble and the resolutions as written. The motion was seconded by Jerald Swanson. Motion Carried.
Doug Stanley made a motion to adopt the resolution for MSA to send out bids for the sewer project. The motion was seconded by Ken Clausen. Motion Carried.
ADJOURNMENT:
Ken Clausen made a motion to adjourn; the motion was seconded by Jerald Swanson. Motion Carried.
________ _______________________ President, Robert Bergsten Date Clerk, Lori Plummer Date
Archive:
August 17, 2010 Special meeting
August 10, 2010 Sewer Commision
May 11, 2010 May 11th, 2010 Village Board Meeting
April 13, 2010 Village Board Meeting
March 9, 2010 Village Board Meeting
February 9, 2010 Village Board Meeting
February 9, 2010 Sewer Commission
January 12, 2010 Village Board Meeting
January 12, 2010 Sewer Commission
January 12, 2010 Caucus